Treasurer's Job Description
The DET/CHE Treasurer maintains the organization's treasury;
- Receives all monies for and from memberships, conference registrations, donations, and other income sources;
- Receives membership applications and conference registration forms along
with Executive Director via RegOnline;
- Deposits money in bank account and maintains the DET/CHE account for checking and CD;
- Balances checkbook;
- Provides a "checks and balances" system with 2nd person to collect
money and reconcile checkbook [her administrative secretary
is the 2nd person; she sees and accounts for all checks, statements and treasury
items before they reach Susan's desk];
- Maintains the database of membership, fees paid, conference registrations,
etc., and coordinates this database with Executive Director;
- Keeps list of conference registrants, along with Executive Director; provides
information to conference teams, sends receipts to conference participants;
analyzes conference reports with Executive Director and makes fiscal recommendations
for the future;
- Generates treasurer's report for each meeting of the Board and the membership;
consolidates report into yearly statement of income and expenses and balances;
distributes report to membership at annual meeting; upon her absence, the Executive
Director may do this for her at the annual meeting;
- Provides tax i.d. number on forms by request from institutions requiring verification. (Some of the CSUs and UCs ask for the tax i.d. number as membership is paid);
- Provides address labels and membership lists/discs to Board upon request
for mailer purposes and provides same @ $35 per set of labels for other than
DET/CHE business; the Executive Director may do this in her place;
- Sends information as requested by potential members or by current member
referrals; refers recruits to the Executive Director;
- Maintains the stamina to be treasurer into the next millennium no matter how many times she goes to the Caribbean or no matter how many times DET/CHE goes broke!