Treasurer's Job Description

The DET/CHE Treasurer maintains the organization's treasury;

• Receives all monies for and from memberships, conference registrations, donations, and other income sources;
• Receives membership applications and conference registration forms along with Executive Director via RegOnline;
• Deposits money in bank account and maintains the DET/CHE account for checking and CD;
• Balances checkbook;
• Provides a "checks and balances" system with 2nd person to collect money and reconcile checkbook [her administrative secretary is the 2nd person; she sees and accounts for all checks, statements and treasury items before they reach Susan's desk];
• Maintains the database of membership, fees paid, conference registrations, etc., and coordinates this database with Executive Director;
• Keeps list of conference registrants, along with Executive Director; provides information to conference teams, sends receipts to conference participants; analyzes conference reports with Executive Director and makes fiscal recommendations for the future;
• Generates treasurer's report for each meeting of the Board and the membership; consolidates report into yearly statement of income and expenses and balances; distributes report to membership at annual meeting; upon her absence, the Executive Director may do this for her at the annual meeting;
• Provides tax i.d. number on forms by request from institutions requiring verification. (Some of the CSUs and UCs ask for the tax i.d. number as membership is paid);
• Provides address labels and membership lists/discs to Board upon request for mailer purposes and provides same @ $35 per set of labels for other than DET/CHE business; the Executive Director may do this in her place;
• Sends information as requested by potential members or by current member referrals; refers recruits to the Executive Director;
• Maintains the stamina to be treasurer into the next millennium no matter how many times she goes to the Caribbean or no matter how many times DET/CHE goes broke!